Outlook 2007 – Managing email messages with Rules
Outlook 2007 – Managing email messages with Rules
Microsoft Outlook provides a really useful feature as “Rules and Alerts” for managing emails messages.
What is Rule?
One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.
Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft Outlook applies the rule when a message arrives in your Inbox or when you send a message
With the help of Rules you can do manual task automatically as
- Forward all messages sent by specific person when they arrive in your Inbox.
- Example: Forward to your manager all messages sent by specific person when they arrive in your Inbox.
- Move your all message to specific folder sent by specific person.
- Example: Move your all message to “Urgent” folder sent by your manager.
- Assign the specific category to all messages you send that have the word “some text” in the Subject box.
- Example: Assign the IMP to all messages you send that have the word “Important” in the Subject box.
Create a Rule
- Go to the Tools menu, click Rules and Alerts.
- Click New Rule(Rules Wizard will open)
There are two options to create a Rule
Use a template with pre-specified actions and conditions
Create the rule by specifying your own conditions, actions, and exceptions
For more detail you can refer the http://office.microsoft.com/en-us/
